Job Description
Job Reference:48001FA_1723481448
Job Type: Permanent
Job Industry: Business Services
Contact Name: Connor Casey
Job Location: London
Job Title: Office Coordinator
Job Salary: £24,000 - £27,000 Per Annum
Posted On:
Ready to be the heartbeat of the HQ?
Our client is seeking an Office Coordinator to keep operations flowing seamlessly!
Day to Day
* To meet and greet all visitors to the business and always present a professional image.
* Ensure that all wallboards display the correct information each day and gather requirements from the SLT for any changes required.
* Work with the property management team to report faults and issues with any of the office equipment and facilities.
* Maintain the overall presentation of the office ensuring that we present a professional image to all visitors to the floor.
* Work closely with the Leadership team on your floor, assisting with their mailbox and calendars, plus ad hoc tasks, and reports.
* File and scan all confidential correspondence in the appropriate folder.
* Floor stock takes and order additional equipment when required.
* Create agendas for meetings and minute take upon request.
* Produce reports in the absence of any member of the business support team.
* To provide various basic weekly, monthly, and ad hoc reports when required.
* Undertaking other duties to ensure operational efficiency of the department.
* Keep team distribution lists up to date along with team chat groups.
* Ensure all meeting rooms are presentable and the meeting room bookings system is monitored and always controlled.
* Managing people’s movements in the absence of managers, example people leaving early and not logging their movements on Select HR
* Ensure Select HR is up to date.
* Ordering and stocking stationery and Printing paper
* Drinks Fridges are full for Monthly TFI
* Support with leaver and starter forms
* Create and maintain new starter Spreadsheet
* Making up new starter’s swag / goody bags.
* Ensure access passes are created.
* Uploading interview notes to P Files.
* Assisting in the sales career days / events.
* Request incentive prizes from purchase ledger for your floor.
Essential Skills and experience
* Experience of working in an administration role
* Good written and oral communication skills
* Strong administrative skills
* Accuracy and attention to detail
* Strong computer skills (Microsoft office (Word, Excel, PowerPoint, Outlook)
* To always maintain a professional and responsible attitude
* Ability to work independently and maintain accurate records
* Excellent communication and active listening skills
* An ability to work under pressure and to deadlines
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